Internship Human Resources and Administration

Primary Location

France-Paris

NATO Body

Collaboration Support Office (CSO)

Schedule

Full-time

Salary (Pay Basis)

1,476.00

Grade

Unclassified

NATO offers various possibilities including internship options. Why not joining us for a thrilling experience in a meaningful environment?

• POST CONTEXT AND RESPONSIBILITIES
  
  

The STO Collaboration Support Office (CSO) is one of the three executive bodies of the NATO Science and Technology Organization (STO). The mission of the STO, a subsidiary body to the North Atlantic Council, is to help position the Nations’ and NATO’s S&T investments as a strategic enabler of the knowledge and technology advantage for the defence and security posture of NATO Nations and Partner Nations.

Within the framework of the STO Collaborative business model, the CSO provides executive and administrative support to the S&T activities performed by the seven (soon to be eight) NATO Scientific and Technical Committees (STCs).

The Personnel, Administration and Logistics (PAL) Branch includes the sections of Personnel and Administration, Facilities Management (FM), and Security. Facilities Management comprises general services, postal services, conference and reprographic services; Security covers the physical protection of personnel, of the premises, and of the equipment required for the operations of the CSO.

• Functions include:
  
  

The intern is part of the PAL Branch.

Under the direction of the Branch Head (PAL) and in close coordination with the Assistants (PAL), he/she is responsible for supporting the PAL Branch Human Resources and administrative affairs.

HUMAN RESOURCES AND ADMINISTRATION

• Contribute to the update of the CSO welcome Booklet, newcomers’ induction documents and HR policy documents.
• Participate in the creation of processes handbooks for the PAL Branch.
• Propose improvements on follow-up tools for recruitment, contract management, payroll, performance, training and other employee life-cycle matters.
• Contributing to data processing in view of statistical analysis/metrics.
• Propose suggestions on Change Management, Corporate Social Responsibility, cohesion, Well-being, Health and Safety matters.
• Electronic and paper archiving: scanning, recording and cleaning of the local archiving room and drive (general documents and personal files).
  
  

S Pecial Requirements And Additional Duties

Performing other related functions as directed by the Branch Head (PAL) and the Assistants (PAL).

• QUALIFICATIONS
  
  

Essential

Professional /Experience

• No requirements.
  
  

Education/Training

• Having successfully completed at least two years of University education in an applicable area, or demonstrated equivalent training.
• Be able to use common office software suites, such as Microsoft Office tools (Outlook, Word and Excel).
  
  

Language

• Proficient knowledge of one of the two official NATO languages (SLP:4343) and a fair knowledge of the other (SLP: 2222). The work is mainly conducted in English.
  
  

DESIRABLE

The Following Would Be Considered An Advantage

Professional /Experience

• Prior experience in a Scientific and/or Technological professional environment and/or within the public sector.
• Prior experience in a multinational environment.
  
  

Education/Training

• Advanced training in the use of office software suites.
• Human Resources and Administration qualifications.
• Very good knowledge of both NATO official languages, with a particular focus on English
• Knowledge of other European language(s).
• COMPETENCIES/PERSONAL ATTRIBUTES
  
  

4.1. Personal Attributes

• Reliability, trustworthy, discreet, with high sense of responsibility.
• Good judgment.
• Ability to take initiative and to work independently. Should possess a flexible approach allowing the incumbent to respond reliably and competently to changing requirements.
• Capable of working in a demanding international environment.
• Personal qualities of tact, judgment, adaptability. Diplomacy and propriety in order to work harmoniously with colleagues and other staff, both civilian and military, from NATO and non-NATO Nations, as well as with staff from private scientific/industrial organisations.
• SECURITY CLEARANCE LEVEL
  
  

The applicant must be eligible for a NATO Secret security clearance.

• WORKING ENVIRONMENT
  
  

Normal office work environment.

• EMPLOYMENT TERMS AND CONDITIONS
  
  

The position is for an internship. The basic monthly salary will be Euro 1476.

The appointment is subject to the receipt by the CSO of a security clearance (provided by the national authorities of the incumbent).

• APPLICATION PROCEDURE
  
  

Only nationals of the 32 NATO member countries can apply for this position.

Applications must be submitted via the portal : www.nato.int/recruitment

Candidates will attach a resume, an application letter (addressed to the HR Department) and educational qualifications certificates to their NTAP application.

Due to the large number of potential candidates, telephone or email enquiries cannot be dealt with.

NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability.

NATO welcomes applications of nationals from all member Nations, and strongly encourages women to apply.